A proactive and detail-oriented role at the heart of the business – supporting finance, operations, and people.
Join our Team!
Based in South Brent, Devon, SA Safety operates across the UK delivering rescue teams, industrial support and accredited training to the high-risk utilities, industrial and manufacturing sectors.
We’re looking for a proactive and detail-oriented Finance Administrator to join our team. This is a varied role that sits at the heart of the business, supporting our Finance Manager with day-to-day financial operations, contractor onboarding, and general administration.
About the role
Reporting to the Finance Manager, you’ll be the go-to person for keeping our administrative and financial processes running smoothly. One day you might be running financial reports, processing invoices and checking timesheets, the next you could be coordinating travel arrangements or supporting a recruitment drive.
You’ll also act as a key point of contact for our contractors and staff – from answering onboarding queries to ensuring HR files are complete and compliant.
Key Responsibilities:
Finance
- Assist with day-to-day financial operations.
- Ensure all timesheets are accurate and aligned with scheduled shifts on Connecteam.
- Assist with processing supplier invoices and maintaining an accurate purchase ledger.
- Assist with processing contractor invoices.
Administrative Support
- Handle incoming queries and manage all correspondence (emails, letters, messages) efficiently and professionally.
- Support the Finance Manager and other team members with administration duties as required.
- Arrange travel and accommodation for staff and contractors within policy guidelines, using the most cost-effective approach.
- Assist with the preparation of paperwork, reports, and presentations.
- Act as the point of contact for employee, contractor, and worker queries regarding onboarding and invoicing.
Recruitment & Onboarding
- Provide administration support for the onboarding of contractors.
- Assist with contractor BPSS forms and supporting documentation.
- Ensure contractor HR files are complete and contain all relevant documentation.
- Provide prospective contractors with all information required to become a Rescue Team Member, including course details.
General
- Deliver best practice in line with ISO 9001 and ISO 45001 standards.
- Ensure GDPR and Data Protection Act requirements are applied consistently.
- Drive continuous improvement in key quality processes.
- Adhere to all company Health & Safety and HR policies.
- Assist with future projects across the business as required.
- Deputise for the Finance Manager when required.
About you
Essential:
We’re looking for a friendly and proactive person who brings:
- Knowledge of office administration responsibilities, systems, and procedures.
- Strong organisational and planning skills
- Proficiency in MS Office – particularly Word, Excel, and Outlook.
- Ability to work on time-sensitive projects and meet deadlines.
- Excellent time management skills and ability to multi-task and prioritise workload.
- Ability to handle confidential information professionally.
- Strong attention to detail and problem-solving skills.
- A positive, can-do approach with a willingness to suggest improvements.
- Excellent written and verbal communication skills.
- A good general level of education
Desirable:
We’d love it if you could offer any of the following:
- Proven experience as an office or finance administrator
- Hands-on experience with office equipment
- Experience in bookkeeping
- Experience of Xero accounting software
Working Pattern & Conditions
Hours are negotiable, flexible working considered.
Location: Based at our South Brent Office.
Environment: Professional office setting within a specialist safety and training business.
Remuneration & Benefits
- Competitive salary commensurate with experience.
- Workplace pension scheme.
- 25 days holiday (plus bank holidays),
- Supportive, close-knit team with genuine development opportunities.
How to apply
Interested in joining us? To apply, please send a CV and a short covering note (no more than one page) explaining why you are interested in this role to:
[email protected] with the subject line: Finance Administrator Application – [Your Name]
